Tour

screen200 
View Screens

table200
View Tables


rb23

The Display button allows for setting up the main screen. A check box indicates that the selected field will display. User Defined Fee and Frequency Schedules Headings can be any “plain English” description.

displayset

The red button of the U.S. allows the user to look up and select a Medicare locality. The Select by State tab allows lookups by state, city, county, Part B carrier, locality, and browse work, practice and malpractice GPCIs.

See below for Select by Zip Code Tab
state2

state1

The View Tagged button allows for viewing tagged codes only. Tagging allows you to select only those code you are interested in viewing or printing. Tagged codes have a “+” sign on the main screen.

tagscreen

The Tag/Filter button allows for tagging (book marking) procedure codes based on Description, Code Range, Fee or Frequency Values, Medical Specialty and Code Status. Tagged codes can then be selected to be viewed only on the main screen and printed.

taggingdesc

Tagging is cumulative – meaning you can make several passes to tag additional codes that meet different search criteria. You can clear, save and load a tag list.

The following screens are the various tagging methods.

taguserd

taguser

tagspecial

tagstatus

The following are Status Codes and their definitions. These and other status indicators are found on the main screen.

A =Active Code. These codes are paid separately under the physician fee schedule, if covered. There will be RVUs for codes with this status. The presence of an “A” indicator does not mean that Medicare has made a national coverage determination regarding the service; carriers remain responsible for coverage decisions in the absence of a national Medicare policy.

B =Bundled Code. Payment for covered services are always bundled into payment for other services not specified. There will be no RVUs or payment amount for these codes, and no separate payment is made. When these services are covered, payment for them is subsumed by the payment for the services to which they are incident. (An example is a telephone call from a hospital nurse regarding care of a patient).

C =Carriers price the code. Carriers will establish RVUs and payment amounts for these services, generally on an individual case basis following review of documentation such as an operative report.

D =Deleted Codes. These codes are deleted effective with the beginning of the applicable year.

E =Excluded from Physician Fee Schedule by regulation. These codes are for items and/or services that CMS chose to exclude from the fee schedule payment by regulation. No RVUS or payment amounts are shown and no payment may be made under the fee schedule for these codes. Payment for them, when covered, generally continues under reasonable charge procedures.

F =Deleted/Discontinued Codes. (Code not subject to a 90 day grace period).

G =Not valid for Medicare purposes. Medicare uses another code for reporting of, and payment for, these services. (Code subject to a 90 day grace period.)

g = Gap Code

H =Deleted Modifier. This code had an associated TC and/or 26 modifier in the previous year. For the current year, the TC or 26 component shown for the code has been deleted, and the deleted component is shown with a status code of “H”.

I = Not valid for Medicare purposes. Medicare uses another code for reporting of, and payment for, these services. (Code NOT subject to a 90 day grace period.)

N =Noncovered Services. These services are not covered by Medicare.

P =Bundled/Excluded Codes. There are no RVUs and no payment amounts for these services. No separate payment should be made for them under the fee schedule.
–If the item or service is covered as incident to a physician service and is provided on the same day as a physician service, payment for it is bundled into the payment for the physician service to which it is incident. (An example is an elastic bandage furnished by a physician incident to physician service.)

–If the item or service is covered as other than incident to a physician service, it is excluded from the fee schedule (i.e., colostomy supplies) and should be paid under the other payment provision of the Act.

R =Restricted Coverage. Special coverage instructions apply. If covered, the service is carrier priced. (NOTE: The majority of codes to which this indicator will be assigned are the alpha-numeric dental codes, which begin with “D”. We are assigning the indicator to a limited number of CPT codes which represent services that are covered only in unusual circumstances.)

T =Injections. There are RVUS and payment amounts for these services, but they are only paid if there are no other services payable under the physician fee schedule billed on the same date by the same provider. If any other services payable under the physician fee schedule are billed on the same date by the same provider, these services are bundled into the physician services for which payment is made. (NOTE: This is a change from the previous definition, which states that injection services are bundled into any other services billed on the same date.)

X =Statutory Exclusion. These codes represent an item or service that is not in the statutory definition of “physician services” for fee schedule payment purposes. No RVUS or payment amounts are shown for these codes, and no payment may be made under the physician fee schedule. (Examples are ambulance services and clinical diagnostic laboratory services.)

A =Active Code. These codes are paid separately under the physician fee schedule, if covered. There will be RVUs for codes with this status. The presence of an “A” indicator does not mean that Medicare has made a national coverage determination regarding the service; carriers remain responsible for coverage decisions in the absence of a national Medicare policy

B = Bundled Code. Payment for covered services are always bundled into payment for other services not specified. There will be no RVUs or payment amount for these codes, and no separate payment is made. When these services are covered, payment for them is subsumed by the payment for the services to which they are incident. (An example is a telephone call from a hospital nurse regarding care of a patient)

C = Carriers price the code. Carriers will establish RVUs and payment amounts for these services, generally on an individual case basis following review of documentation such as an operative report.

D = Deleted Codes. These codes are deleted effective with the beginning of the applicable year.

E = Excluded from Physician Fee Schedule by regulation. These codes are for items and/or services that HCFA chose to exclude from the fee schedule payment by regulation. No RVUS or payment amounts are shown and no payment may be made under the fee schedule for these codes. Payment for them, when covered, generally continues under reasonable charge procedures.

G = Not valid for Medicare purposes. Medicare uses another code for reporting of, and payment for, these services. (Code subject to a 90 day grace period.)

H = Deleted Modifier. This code had an associated TC and/or 26 modifier in the previous year. For the current year, the TC or 26 component shown for the code has been deleted, and the deleted component is shown with a status code of “H”.

I = Not valid for Medicare purposes. Medicare uses another code for reporting of, and payment for, these services. (Code NOT subject to a 90 day grace period.)

N = Noncovered Services. These services are not covered by Medicare.

P = Bundled/Excluded Codes. There are no RVUs and no payment amounts for these services. No separate payment should be made for them under the fee schedule. -If the item or service is covered as incident to a physician service and is provided on the same day as a physician service, payment for it is bundled into the payment for the physician service to which it is incident. (An example is an elastic bandage furnished by a physician incident to physician service.) – If the item or service is covered as other than incident to a physician service, it is excluded from the fee schedule (i.e., colostomy supplies) and should be paid under the other payment provision of the Act).

R= Restricted Coverage. Special coverage instructions apply. If covered, the service is carrier priced. (NOTE: The majority of codes to which this indicator will be assigned are the alpha-numeric dental codes, which begin with “D”. We are assigning the indicator to a limited number of CPT codes which represent services that are covered only in unusual circumstances.)

T = Injections. There are RVUS and payment amounts for these services, but they are only paid if there are no other services payable under the physician fee schedule billed on the same date by the same provider. If any other services payable under the physician fee schedule are billed on the same date by the same provider, these services are bundled into the physician services for which payment is made. (NOTE: This is a change from the previous definition, which states that injection services are bundled into any other services billed on the same date.)

X = Statutory Exclusion. These codes represent an item or service that is not in the statutory definition of “physician services” for fee schedule payment purposes. No RVUS or payment amounts are shown for these codes, and no payment may be made under the physician fee schedule. (Examples are ambulance services and clinical diagnostic laboratory services.)

The Find / Search button searches for any keyword or code with several options to assist in locating difficult to find codes.
findcpt
The dropdown list hold the last 10 keywords.

The Fee Manager button allows the user to create and modify fee schedules.

feeman1

In the example above, the user is creating a fee schedule called “150% Dallas Medicare” that is 50% above the Non participating Medicare Fee Schedule for Dallas, Texas.

feedrop

The “Source” can be any of the 6 Medicare Fee Schedules or any of the 5 User Defined Fee Schedules.

dropdest

The “Destination” is any of the 5 User defined Fee Schedules

There are two tabs in the Schedule Manager: Fee Schedules and Frequency Schedules. You can perform the same operations on up to 5 User Define Frequency Schedules.

The Utilization / Frequency feature shows procedure code, selected user defined fee and frequency schedule and total (user defined fee time frequency and percent of total schedule).

freqscr

The Reports button brings up 13 common pre-defined report layouts.

For custom reports select the “Custom Reports” option.

reporta

reportb

Custom Reports allows for user defined fields. The “Print Tagged Codes Only” check box is an excellent way to print only those codes you wish to include in your report.